Keep your school safe in every incident

School life is busy enough without a crisis. Each year, UK primary and secondary schools face intruders, medical emergencies, missing pupils, and safeguarding concerns, often using scattered tools without a single source of truth.

Cosafe brings your school’s incident communication and response into one place. You alert staff in seconds, assign clear actions. Everyone knows what to do and leaders stay in control.

Call us at 01256 578099 or send an email to uk@cosafe.com

School days are busy – incidents shouldn’t add chaos

When something happens on site, schools often rely on walkie-talkies, phones, tannoy systems, and WhatsApp groups. It works until it doesn’t: messages go missing, different versions of events spread, and leaders cannot see what is happening in each classroom or zone.

Parents, governors and trusts expect a clear account of what happened and that you followed agreed procedures. Cosafe gives you one trusted channel for urgent communication and incident management, so you can alert staff in seconds, share instructions, and see live updates from around the school.

Martyn’s Law in everyday school practice

Martyn’s Law will introduce new duties for many larger schools to take reasonably practicable steps against terrorist attacks. Leaders must plan how to respond, communicate, and protect pupils and staff in fast-moving situations.

Cosafe helps you prepare without creating panic. You define realistic threat scenarios, attach action lists and test them in tabletop exercises or drills.

If you ever need to act, you trigger the relevant scenario and reach staff within seconds, while leaders see live updates from classrooms and key areas. Cosafe records the incident as it unfolds, so you can show that you took proportionate steps.

DfE health and safety guidance

DfE guidance on Emergency Planning and Response for Education asks schools to plan for a wide range of incidents and to keep those plans live, not just filed away. Cosafe helps you turn that guidance into practical, day-to-day routines and a clear audit trail when something happens.

Potential incidents

Public health incidents
Severe weather and flooding
Serious injury or medical emergencies
Fire and other on-site hazards
Significant damage to buildings
Criminal activity or intruders
Loss of power, IT or telecoms
Cyber incidents or data breaches
Major incidents in the local community

Times and locations

During normal school hours
Before and after school
Wraparound provision
- Breakfast / after-school clubs
- Holiday activities
Trips and outings
Open days and taster days
Performances and events with an audience

What your plan should cover

Clear roles and responsibilities
Key contacts and how to reach them
When and how to seek external advice
Practical steps to take in an emergency
How you’ll enact those steps quickly
Educational continuity if teaching is disrupted
Strategy for communicating with parents and pupils

Making it an ongoing process

Raising awareness with staff and governors
Regular risk assessment and contingency planning
Staff training and briefings
Exercises and tests (for example, fire and lockdown drills)
Reviewing protocols and communication after incidents
Coordinating with local authorities and other partners

Easy to roll out across one school or a whole MAT

Introducing Cosafe feels straightforward, not overwhelming. We support you through a roll-out. Whether you deploy in one school or across a MAT, the aim stays the same: give staff a tool that makes their work in a crisis easier, not harder.

We even have our own Academy for training.

Set-up

We help you configure sites, groups, roles, and initial incident templates so Cosafe reflects your school or trust from day one.

Training

We provide focused sessions for SLT, admin staff, as well as guides for teachers and support staff. People learn to use Cosafe in real scenarios.

Pilots & Refinements

Test Cosafe in drills or tabletop exercises, adjust your procedures, and build confidence before relying on it in a live incident.

Ongoing support

We remain available for questions, refresher and recurring training, and advisory input when you want to review or expand your use of Cosafe.

Cosafe by the numbers

10+ years

Cosafe was founded 2014 and built by over 100 security experts.

1,000,000+

Cosafe protects more than 1 million pupils every day worldwide.

5 offices worldwide

We have offices in the UK, Sweden, Finland, Benelux, and Brazil.

Align with ProtectUK counter-terrorism guidance

ProtectUK is the UK police hub for counter-terrorism security advice, checklists and ACT Awareness e-learning. It provides schools with clear, practical guidance on preparing for and responding to terrorist threats and other hostile events.

Cosafe helps you turn that guidance into day-to-day practice. You translate ProtectUK advice into concrete incident types, staff actions, and communication flows, then use Cosafe to alert, co-ordinate, and log responses in real time.

When you need support beyond software, our senior security adviser, Pia Thevselius, can work directly with your school. She helps you review existing plans, run tabletop exercises and train staff using both ProtectUK material and your own procedures, so people feel confident rather than overwhelmed.

Health and Safety at Work

The Health and Safety at Work etc. Act 1974 requires you to protect employees, pupils and visitors so far as reasonably practicable, which means live systems people can actually use in a crisis.

Cosafe makes those duties tangible. You map likely incidents to clear actions, support staff with simple guidance on screen and keep a full audit trail, helping you demonstrate how you meet your legal responsibilities in practice.

Compliance with GDPR and ISO 27001

Cosafe takes security and data protection seriously. Our company operates an ISO 27001-certified information security management system, and we handle personal data in line with GDPR and other applicable UK and EU regulations.

For schools and MATs, that means you work with a supplier that has established processes for managing risk, access, and suppliers, and that reviews them regularly.

Connect with us about safety in education

Cosafe helps schools, colleges, universities, and MATs stay in control and protect pupils, students, and staff during incidents. For over a decade, leaders have relied on our platform to support clear decisions and confident communication when every second counts.

If you’re responsible for safeguarding, operations or risk and want a partner focused on improving safety and streamlining incident communication across your site or trust, we’d love to show you how Cosafe works in practice.

Our UK team is based in Basingstoke, and we’re always happy to talk. No hard sell, no strings attached.