Standardise incident communication across your MAT

Multi-academy trusts oversee dozens of sites, thousands of pupils and staff, and a complex mix of local risks and policies. When something happens at one school or across a region, you need clear, consistent communication and a shared way of working, not everyone improvising.

Cosafe helps MATs standardise incident communication and response across all schools. You give leaders and central teams real-time visibility, support schools in following agreed processes, and build a trust-wide picture of risk, readiness, and learning from every incident.

Call us at 01256 578099 or send an email to uk@cosafe.com

Build a safety culture across your MAT

Cosafe lets you set trust-wide standards for safety and communication, while each school adapts the details to its context – so responses stay consistent and every incident becomes shared learning, not a one-off.

Trust-wide operations are complex – incidents shouldn’t add chaos

Running a MAT means balancing local autonomy with central oversight. Each school has its own layout, community and challenges, but your board, CEO and central team are ultimately accountable for safeguarding and safety across them all.

When incidents happen, many trusts still rely on a patchwork of phone calls, emails and chat groups. It is hard to know which schools have acted, who has responded, and where support is needed most.

Cosafe gives you a single, trusted channel for urgent communication and incident management across the trust. Schools alert, respond and update in one place, while central teams see the live picture and can step in with support where it matters most.

Prepare for Martyn’s Law

Martyn’s Law will introduce new duties for many schools and trusts to take reasonably practicable steps against terrorist attacks. For MATs, that means setting expectations, providing tools, and supporting schools in planning how they will respond, communicate, and protect pupils, staff, and visitors.

Cosafe helps you create clear, proportionate processes across the trust. You define realistic threat scenarios and attach simple action lists for schools, including events like performances, parents’ evenings, open days and sports fixtures.

If you need to act, schools can trigger the relevant scenario and reach key people within seconds, while trust leaders see live updates. Cosafe records incidents as they unfold, helping you demonstrate that the MAT carefully considered Martyn’s Law and took sensible, documented steps.

DfE health and safety guidance

DfE guidance on Emergency Planning and Response for Education asks schools to plan for a wide range of incidents and to keep those plans live, not just filed away. Cosafe helps you turn that guidance into practical, day-to-day routines and a clear audit trail when something happens.

Potential incidents

Public health incidents
Severe weather and flooding
Serious injury or medical emergencies
Fire and other on-site hazards
Significant damage to buildings
Criminal activity or intruders
Loss of power, IT or telecoms
Cyber incidents or data breaches
Major incidents in the local community

Times and locations

During normal school hours
Before and after school
Wraparound provision
- Breakfast / after-school clubs
- Holiday activities
Trips and outings
Open days and taster days
Performances and events with an audience

What your plan should cover

Clear roles and responsibilities
Key contacts and how to reach them
When and how to seek external advice
Practical steps to take in an emergency
How you’ll enact those steps quickly
Educational continuity if teaching is disrupted
Strategy for communicating with parents and pupils

Making it an ongoing process

Raising awareness with staff and governors
Regular risk assessment and contingency planning
Staff training and briefings
Exercises and tests (for example, fire and lockdown drills)
Reviewing protocols and communication after incidents
Coordinating with local authorities and other partners

Easy to roll out across one trust or many schools

Introducing Cosafe across a MAT should feel manageable, not overwhelming. We guide you through a clear roll-out so schools and central teams build confidence quickly and start using Cosafe in real situations, not just on paper.

Our Cosafe Academy provides ongoing digital training and resources you can combine with live sessions, making it easier to onboard new staff and keep knowledge fresh.

Set-up

We help you configure regions, clusters and individual schools, along with groups for SLT, safeguarding, site teams and central staff.

Training

We deliver focused sessions for school leaders, admin and site teams, plus central operations and safeguarding, backed by on-demand Academy material.

Pilots & Refinements

You pilot Cosafe in selected schools or clusters, run drills or tabletop exercises, refine your procedures, and then scale with confidence across the trust.

Ongoing support

We stay available for questions, refresher and recurring training, and advisory input, helping you adapt Cosafe as your trust grows or your risk picture changes.

Cosafe by the numbers

10+ years

Cosafe was founded 2014 and built by over 100 security experts.

1,000,000+

Cosafe protects more than 1 million pupils every day worldwide.

5 offices worldwide

We have offices in the UK, Sweden, Finland, Benelux, and Brazil.

Align your trust with ProtectUK counter-terrorism guidance

ProtectUK is the UK police hub for counter-terrorism security advice, checklists and ACT Awareness e-learning. It gives education settings clear, practical guidance on preparing for and responding to terrorist threats and other hostile events.

Cosafe helps you turn that guidance into trust-wide practice. You translate ProtectUK advice into concrete incident types, staff actions, and communication flows for each school, then use Cosafe to alert, co-ordinate and log responses in real time.

When you need support beyond software, our senior security adviser, Pia Thevselius, can work directly with your trust and schools to review plans, run tabletop exercises and train staff. This way, people feel confident rather than overwhelmed.

Health and Safety at Work

The Health and Safety at Work etc. Act 1974 requires you to protect employees, pupils and visitors so far as reasonably practicable, which means live systems people can actually use in a crisis.

Cosafe makes those duties tangible. You map likely incidents to clear actions, support staff with simple guidance on screen and keep a full audit trail, helping you demonstrate how you meet your legal responsibilities in practice.

Compliance with GDPR and ISO 27001

Cosafe takes security and data protection seriously. Our company operates an ISO 27001-certified information security management system, and we handle personal data in line with GDPR and other applicable UK and EU regulations.

For MATs, that means you work with a supplier that already has structured processes for managing risk, access and suppliers, and reviews them regularly.

Connect with us about safety in your MAT

Cosafe helps schools, colleges, universities, and MATs stay in control and protect pupils, students, and staff during incidents. For over a decade, leaders have relied on our platform to support clear decisions and confident communication when every second counts.

If you’re responsible for trust-wide safeguarding, operations or risk and want a partner focused on improving safety and streamlining incident communication across your schools, we’d love to show you how Cosafe works in practice.

Our UK team is based in Basingstoke, and we’re always happy to talk. No hard sell, no strings attached.